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Executive Assistant Job Vacancy in Ethiopia

Posted On: Feb 12, 2024

Deadline Date: Feb 20, 2024

The Deadline for this job has already passed!

Company: SARIA Consultancy Plc

Job Description

  • Organizing the CEO diary and making appointments and facilitating appointments, meetings, and conferences;
  • Manage CEO's domestic and foreign travel arrangements, prepare itineraries, and maintain all travel records;
  • Preparing and maintaining the data shared between the departments and recording the information accordingly;
  • Maintain electronic and paper records ensuring information is organized, kept in a confidential manner and easily accessible;
  • Facilitates and manages the day-to-day and periodic predictable schedule of the CEOs;
  • Planning office activities and events, and attending on behalf of the CEO as required;
  • Ensure the effectiveness of the communication and relation of each unit as well as the coordination with the Executive Office;
  • Ensures the regular meeting action items are documented and decisions communicated;
  • Handle and prioritize all outgoing and incoming correspondences and redirect important calls and emails to the Executive;
  • Meeting callers or guests coming from different organizations, identifying the matter, referring to the concerned body, responding directly or arranging appointments;
  • Create and organize information, and generate reference tools for ease of access and use;
  • Prepare invoices or financial statements and provide assistance in bookkeeping and verifying receipt of supplies;
  • Assists in typing circulars, memos, reports, and confidential letters, as required
  • Ensure periodical reports from all departments are timely prepared and submitted to the CEO's office;
  • Respond to inquiries and resolve problems to the level of the work environment;
  • Assists in the preparation and editing of proposals, reports, and other documents produced by the office;
  • Ensure efficient and effective administrative support is provided to the CEO;
  • Ensuring that the organization's      policies, rules, and regulations are followed properly
  • Maintaining detailed and accurate records of all correspondences all the time;
  • Other tasks assigned by your immediate supervisor

Job Requirements

Academic qualification
  • Bachelor's degree in Business administration, Business Management or related fields
Additional qualifications
  • Excellent verbal, as well as written communication skills
  • Proficient in MS Office and back-office software (e.g. ERP)
  • Thorough understanding of clerical and secretarial principles
  • Methodical thinker with detailed research proficiencies
  • Outstanding communication and negotiation abilities
  • Self-motivated and result-oriented
  • Honest and confident
  • Exceptional time and stress management skills

How to Apply

The Deadline for this job has already passed!

Interested applicants fulfilling the above requirements can submit their CV and copy of their credentials through the URL https://www.careers-page.com/saria-consultancy/job/L373Y4XV

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