Executive Assistant Job Vacancies in Ethiopia
Posted On: Feb 12, 2024
Deadline Date: Feb 20, 2024
Job By: SARIA Consultancy Plc
Job Description
- Organizing the CEO diary and making appointments and facilitating appointments, meetings, and conferences;
- Manage CEO's domestic and foreign travel arrangements, prepare itineraries, and maintain all travel records;
- Preparing and maintaining the data shared between the departments and recording the information accordingly;
- Maintain electronic and paper records ensuring information is organized, kept in a confidential manner and easily accessible;
- Facilitates and manages the day-to-day and periodic predictable schedule of the CEOs;
- Planning office activities and events, and attending on behalf of the CEO as required;
- Ensure the effectiveness of the communication and relation of each unit as well as the coordination with the Executive Office;
- Ensures the regular meeting action items are documented and decisions communicated;
- Handle and prioritize all outgoing and incoming correspondences and redirect important calls and emails to the Executive;
- Meeting callers or guests coming from different organizations, identifying the matter, referring to the concerned body, responding directly or arranging appointments;
- Create and organize information, and generate reference tools for ease of access and use;
- Prepare invoices or financial statements and provide assistance in bookkeeping and verifying receipt of supplies;
- Assists in typing circulars, memos, reports, and confidential letters, as required
- Ensure periodical reports from all departments are timely prepared and submitted to the CEO's office;
- Respond to inquiries and resolve problems to the level of the work environment;
- Assists in the preparation and editing of proposals, reports, and other documents produced by the office;
- Ensure efficient and effective administrative support is provided to the CEO;
- Ensuring that the organization's policies, rules, and regulations are followed properly
- Maintaining detailed and accurate records of all correspondences all the time;
- Other tasks assigned by your immediate supervisor
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Job Requirements
Academic qualification- Bachelor's degree in Business administration, Business Management or related fields
- Excellent verbal, as well as written communication skills
- Proficient in MS Office and back-office software (e.g. ERP)
- Thorough understanding of clerical and secretarial principles
- Methodical thinker with detailed research proficiencies
- Outstanding communication and negotiation abilities
- Self-motivated and result-oriented
- Honest and confident
- Exceptional time and stress management skills
How to Apply
Interested applicants fulfilling the above requirements can submit their CV and copy of their credentials through the URL https://www.careers-page.com/saria-consultancy/job/L373Y4XVAds
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