Executive Assistant Job Vacancies in Ethiopia

Posted On: Feb 12, 2024

Deadline Date: Feb 20, 2024

Job By: SARIA Consultancy Plc

Job Description

• Organizing the CEO diary and making appointments and facilitating appointments, meetings, and conferences;
• Manage CEO's domestic and foreign travel arrangements, prepare itineraries, and maintain all travel records;
• Preparing and maintaining the data shared between the departments and recording the information accordingly;
• Maintain electronic and paper records ensuring information is organized, kept in a confidential manner and easily accessible;
• Facilitates and manages the day-to-day and periodic predictable schedule of the CEOs;
• Planning office activities and events, and attending on behalf of the CEO as required;
• Ensure the effectiveness of the communication and relation of each unit as well as the coordination with the Executive Office;
• Ensures the regular meeting action items are documented and decisions communicated;
• Handle and prioritize all outgoing and incoming correspondences and redirect important calls and emails to the Executive;
• Meeting callers or guests coming from different organizations, identifying the matter, referring to the concerned body, responding directly or arranging appointments;
• Create and organize information, and generate reference tools for ease of access and use;
• Prepare invoices or financial statements and provide assistance in bookkeeping and verifying receipt of supplies;
• Assists in typing circulars, memos, reports, and confidential letters, as required
• Ensure periodical reports from all departments are timely prepared and submitted to the CEO's office;
• Respond to inquiries and resolve problems to the level of the work environment;
• Assists in the preparation and editing of proposals, reports, and other documents produced by the office;
• Ensure efficient and effective administrative support is provided to the CEO;
• Ensuring that the organization's      policies, rules, and regulations are followed properly
• Maintaining detailed and accurate records of all correspondences all the time;
• Other tasks assigned by your immediate supervisor

Job Requirements

Academic qualification

• Bachelor's degree in Business administration, Business Management or related fields

Additional qualifications

• Excellent verbal, as well as written communication skills
• Proficient in MS Office and back-office software (e.g. ERP)
• Thorough understanding of clerical and secretarial principles
• Methodical thinker with detailed research proficiencies
• Outstanding communication and negotiation abilities
• Self-motivated and result-oriented
• Honest and confident
• Exceptional time and stress management skills

How to Apply

Interested applicants fulfilling the above requirements can submit their CV and copy of their credentials through the URL https://www.careers-page.com/saria-consultancy/job/L373Y4XV

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